JOB TITLE: HEALTH CHECK ADMINISTRATOR
MANAGER: Health Check Co-ordinator
CONTRACT: Part Time ( *.5 hours per week) fixed
term contract. Contract until end of December *
LOCATION: Rathmines (Hybrid working)
The Irish Heart Foundation is a community of people who fight to
protect the cardiovascular health of everyone in Ireland. Together we
are working to eliminate preventable death and disability from heart
disease and stroke, and to support and care for those living with
these life-changing conditions. We work to achieve this by:
* Caring for and speaking out for people in the community living
with heart conditions and stroke, and their families.
* Innovating and leading in health promotion and prevention to
change health behaviours and reduce cardiovascular risk.
* Building a nation of lifesavers through CPR training.
* Campaigning and advocating for policies that support people to
live healthier lives.
THE ROLE
The focus of the Health Check Administer is to assist with the
delivery of prompt, high quality customer service to the HSE CHO/HGs
areas to ensure efficient delivery of workplace lifestyle assessment
checks following agreed processes. Reporting to the Health Check
Co-ordinator, the ideal candidate will be skilled in with a passion
for client-centred care.
Our team currently is approx. * employees and
up to * volunteers working towards the
Foundation’s vision of a future where no hearts are broken by
preventable heart disease.
KEY RESPONSIBILITIES:
* Assist Health Check management team with advanced planning and
mapping out of locations and dates.
* Responsible for the packing of essential equipment and supplies in
suitcases for CHO/HGs bookings.
* Inform Health Check Coordinator of low stock/expired health Check
supplies and damaged equipment.
* Liaise with courier company in the delivery of suitcases to
CHOs/HGs
* Assist Health Check Coordinator to manage booking process for
health checks.
* Send out and logging of health check application forms, tracking
and confirmation of bookings.
* Liaise with the designated CHO on-site contact in scheduling and
confirming booking dates and sending out the required material.
* Follow up with general enquiries.
* Work with the Health Check Manager to book contractor nurses.
* Plan the schedule for the contractor nurses, book hotels as
necessary and provide location guides and information on parking
* Update CRM database. Assist with data input, analysis, and
reporting.
* Send out promotional literature and any equipment necessary in
advance of health checks.
* Provide IT trouble shooting support on chrome books used by the
nurses for data collection.
* Occasional travel when attendance is required at health check days
e.g. Marts or Ploughing Championships.
* Review and update of materials and information sent to community
partner contact.
* Conduct quality control tests and calibration of equipment
monthly.
* Raise purchase orders where required and maintain accounts
information.
* Support communications department with updates on social media/IHF
website on MHU activities.
* Assist in organising and delivering nurse training days.
* Other duties as required.
SKILLS AND EXPERIENCE
* Relevant qualification in health or social care.
* An interest in and a passion for the mission and work of the Irish
Heart Foundation.
* Strong administration, prioritisation and time management skills.
* Strong communication (verbal and written), interpersonal skills
and empathetic approach.
* A self-motivated person able to work autonomously and as part of a
team.
* Ability to develop strong and positive working relationships with
colleagues and external stakeholders.
* Familiarity with health promotion values and concepts is
desirable.
* Awareness of health inequalities and health literacy practices.
* Ability to represent the Irish Heart Foundation in a professional
manner at all times.
* Strong IT and administration skills; Excel, Microsoft office
essential.
* Data Entry and previous CRM database experience is advantageous.
* Fluent written and spoken English.
* A full, clean driving license and access to a car is desirable but
not essential.
The above is a guide to the nature of the work required. It is not
exhaustive. Job descriptions are reviewed on a regular basis in line
with business needs.
BENEFITS OF WORKING WITH IRISH HEART FOUNDATION:
Flexible working with our hybrid working model, our team enjoy more
flexibility working from home and our Head office location in
Rathmines (2 days per week office based) or more if you prefer!
We provide benefits to help you protect your health and financial
security; and give you peace of mind.
* Pension scheme with employer contributions, from day 1 of service
* Life assurance of 4 times base salary with immediate effect
* Income continuance/disability benefit, at no cost to you from day
1 of service
* Paid Maternity leave
* Company sick pay
* Company health checks
* Generous annual leave policy including additional company days
* Bike to Work Scheme, Travel Saver Tickets, Excellent public
transport links
* Employee Assistance Programme (EAP)
* A wonderful office we are proud of with excellent working, kitchen
and changing facilities
* Events organised by social club and Health and Well-being
Committee
* CPR Training for all employees
* Ongoing Training and Development initiatives to help you grow your
career with us
DETAILS OF ROLE AND APPLICATION PROCESS
This is a part time, fixed term role. The role is based in the Irish
Heart Foundation’s offices in Rathmines, Dublin, work can be
conducted on a Hybrid basis (Mondays and Thursdays are compulsory
office days). To apply please provide an up-to-date curriculum vitae
and cover letter outlining how you suit the post by email to Klara
O’Malley, HR Manager.
EMAIL: **APPLY ON THE WEBSITE**
The closing date for this position is *st May
*
THE IRISH HEART FOUNDATION IS AN EQUAL OPPORTUNITIES EMPLOYER.
THE IRISH HEART FOUNDATION HAS A STRICT NO SMOKING POLICY.
We need : English (Good)
Type: Permanent
Payment:
Category: Health
